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Executive Assistant

Executive Assistant

ID 
2017-1240
# of Openings 
1
Job Locations 
US-FL-West Palm Beach
Posted Date 
9/15/2017
Category 
Administrative/Clerical

More information about this job

Overview

POSITION SUMMARY:

 

Reporting to the President and COO, the Executive Assistant will provide high-level support to the Executives with the day-to-day administrative and strategic business needs, as to enable maximization of their time and business efficiencies.  Duties may be administrative and project-based and include scheduling travel, arranging meetings, handling of information requests, providing research, preparing presentations, providing reports to senior management.

Responsibilities

 

PRIMARY DUTIES AND RESPONSIBILITIES:

  • Completes a broad variety of administrative tasks for the President & COO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
  • Process letters, correspondence, proposals, presentations, events, as well as report generation, database management and provide assistance with assigned projects.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the President & COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
  • Works closely and effectively with the President & COO to keep them well informed of upcoming commitments and responsibilities, and following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the President & COO updated.
  • Input sales metrics and data into Salesforce and produce reports, as needed to executives and management.
  • Perform other duties and projects as assigned.

 

KNOWLEDGE AND SKILLS:

 

The Executive Assistant must be creative and enjoy working within an entrepreneurial environment that is results-driven. Must be able to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Qualifications

  • Bachelor’s degree in Business Administration or Communications, required
  • Strong work tenure: five or more years of experience supporting C-Level Executives
  • Bilingual – Spanish/English, is a plus but not required
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Experience with managing data in Salesforce is a plus.
  • Forward thinker, who actively seeks opportunities and proposes solutions
  • Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

 

PHYSICAL DEMANDS:

 

Functions involve sitting for long periods of time. Dexterity and coordination to handle files and single pieces of paper; occasional lifting of items weighing up to twenty pounds such as files, stacks of paper, reference and other materials. Moving from place to place within the office; some reaching for items above and below desk level. Spend long hours on the computer which require concentration and attention to detail. Ability to travel, if needed.

 

Top Reasons to Join Us!                                                                                                                                                                                                                                                  

We offer competitive pay and a very generous benefits program, including: Medical, dental, vision, voluntary life & ADD, paid time off, 401(k) and more.  Company is located in West Palm Beach, FL (downtown city place).

 

Staffing Agencies: Unsolicited resumes from search firms will not be honored as valid. Consequently, we politely ask agencies not to solicit our business managers directly as well.  Thank you in advance.

EOE/M/F/D/V