Olympusat

  • Family Manager/Personal Assistant

    Job Locations US-FL-West Palm Beach
    Posted Date 1 week ago(1 week ago)
    ID
    2018-1282
    # of Openings
    1
    Category
    Other
  • Overview

    The Family Manager/Personal Assistant will provide support to the CEO and family as it relates to personal life maintenance and day to day tasks such as managing contractors and service providers for the CEO’s residences, providing oversight of household staff support, family event planning, arranging car service, manage the family calendar, manage the House Book which holds all documents important for the household information, assist with children homework and school studies after school, provide light housekeeping such as some light cooking and laundry duties, errands, shopping and special project along with helping other household staff with special projects, booking and arranging both CEO and family travel, assisting the CEO’s Household Manager with the CEO’s 4 children (ages 3, 11, 13 & 15), and ensuring the smooth functioning of all household and family activities.

    Work Hours - the individual will work 7 am - 7 pm Friday, Saturday & Sunday offsite and at the CEO’s home residence or any vacation destination. The ideal candidate will have the ability to be flexible and stay a little later and work a few extra hours during the week or on the weekend if needed. Occasionally the hours may vary. The candidate will be given as much as advanced notice as possible when there will be a variance in hours; however, at time, that may not be possible. This is an hourly/non-exempt paid position.

    Responsibilities

    Personal Assistant Duties:

    • Assist with managing all household activities to include acting as a liaison between household staff and the vendors.
    • Communicate with contractors and service providers for the CEO’s residences and helping to coordinate and plan any renovations.
    • Assist with personal errands such as arranging doctor appointments for the CEO and his children.
    • Running errands (e.g. groceries, drycleaners, sending packages from the post office), scheduling vehicle maintenance, and maintaining a schedule for the CEO’s personal appointments with vendors and/or clients.
    • Perform administrative tasks such as booking travel for the CEO and family, following up on deliveries/returns, internet research, and purchasing of household items.
    • Create and maintain a family calendar of events and scheduled appointments.
    • At times, assist the CEO’s House Manager with transporting children to school as well as picking up children from school and afterschool events, and doctor’s appointments.
    • Planning events such as birthday parties for the CEO’s children and purchasing gifts for birthdays and all occasions.
    • Assist with preparing meals for the family and light clean up after meals.
    • Perform additional tasks as assigned.

    Qualifications

    Job Qualifications & Requirements:

    • Bachelor’s Degree (preferred, but not required)
    • Must have 3+ years of experience working with a private family.
    • An excellent command of writing, grammar, punctuation and English principles.
    • Action oriented and enjoys working hard; is goal oriented, energetic and willing to take on challenging assignments.
    • Must be flexible and available to make meal reservations, arrange travel and make changes to travel arrangements on an “on-call” basis (if needed).
    • Computer skills with Microsoft office equipment and software to include: Word, Excel, Adobe, and PowerPoint.
    • Bilingual with Mandarin (preferred, but not required)
    • Work Hours: The individual will work 12 hours per day Friday, Saturday & Sunday from 7 am – 7 pm. Position will require working additional hours as needed.

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